Document Management

Solutions that support management and documents workflow, based on proven technologies and platforms.

At Fabrity, we design and implement bespoke solutions supporting document management and workflow, based on proven technologies and platforms.

We use proven technologies and platforms from specialized Enterprise Content Management vendors, integrating and improving them with our custom software. Our solutions succeed mostly in scenarios in which high throughput and non-standardized functions are key points, and prove a remarkable advantage over out-of-the-box products.

Key features of document management solutions (DMS)

DMS key features fig. 1
Market-ready solutions and technologies in the typical functional fields​
DMS key features fig. 2
Flexibility in adjusting to specific business requirements​
DMS key features fig. 3

Great usability for end-users

DMS key features fig. 4

Great efficiency and scalability

DMS key features fig. 5
Advanced features
DMS key features fig. 6
Features range adjustable to specific needs
DMS key features fig. 7
Proven technologies and platforms from ECM specialized vendors
DMS key features fig. 8

Rapid implementation

Document management solutions (DMS) functionalities

DMS finctionalities
  • Workflow - Creating formal or generic document workflow patterns. Providing auditability of processes and compliance with procedures. Tracing and monitoring of processes.
  • Documents cases - Management of documents in the logical and hierarchical organization, e.g. by case, client, contract, project.
  • Bulk scanning - Mass scanning of documents that allows dividing scans into individual documents and automatically assigning scans to particular files in the repository.
  • OCR - Automatic character recognition of structured and unstructured content.
  • Data extraction and classification - Advanced functionalities of documents classification and automatic retrieving content from scanned documents (in fixed or quasi-fixed format).
  • Records management - Documents life cycle management from the moment of their creation through classification, protection, storing, archiving, or shredding.
  • Content repository - Storing documents in the form of source files and scans together with metadata including index metrics, workflow history, logical relation, etc.
  • Versioning - Simultaneous work with documents in a team, assigning each next document version to a particular user or event in a business process.
  • Archiving - Business rules of paper and electronic documents archiving, to optimise costs of electronic or physical repository and alignment with internal procedures.
  • Searching - Indexing and searching of document content and metadata, full-text search capabilities.
  • Document templates - Document templates for documents autogenerated in the system. Possibilities to adjust document layout and styling.
  • Mass documents generating - Mechanisms of mass document autogeneration with use of defined templates and business data gathered in business processes.
  • Electronic signature - Qualified electronic signature on documents stored in the repository.
  • Permissions management -Management of permission levels: permissions to access to documents, based on static and dynamic rules, depending on parameters in documents metrics.
  • Document visualisation (Imaging) - Scans visualisation, adjusted to the way end users work with documents. Possibility of putting notes and additional annotations on document scans.
  • Documents protection - Protecting documents released in the repository against copying, printing, and editing, depending on the level of permissions given.
Learn more

Solution fields

  • ICONS / branza-farmacjaCreated with Sketch. Employee self-service (HR, IT, Administration, expenses settlement)
  • Invoice and cost documents workflows
  • Orders and purchase processes
  • Volume storage for documents
  • ICONS / branza-produkcjaCreated with Sketch. Digital mailroom
  • ICONS / branza-farmacjaCreated with Sketch. Agreements and contracts management
  • ICONS / branza-farmacjaCreated with Sketch. Legal department case management
  • ICONS / branza-energetykaCreated with Sketch. Internal procedures and policies management
  • ICONS / RPA / low exeptionCreated with Sketch. Management systems and audits documentation
  • ICONS / branza-produkcjaCreated with Sketch. Confidential documents repository
  • ICONS / branza-produkcjaCreated with Sketch. Clients’ case management
  • ICONS / branza-finanseCreated with Sketch. Production processes documentation

Technologies and platforms

Documentation workflow processes management

Portal for users, search services

Content storage management, data retention

Robotic Process Automation (automatic document processing)

Documents generating and digital content automation

Scanning, and processing documents content (OCR/iOCR)

Digital documents signing

Business consulting

We advise in:

  • paper and electronic documents life-cycle
  • mail room procedures
  • defining workflow paths, service time parameters, system of storage and distribution, archiving rules for specific document types
  • unification of document management instructions and securing their compliance with internal company regulations
  • implementation of solutions for auditing document management procedures and policies
  • document life-cycle processes, e.g. rental of original version, paper version archiving, shredding outdated documents
Ask a question