Sanofi

K2 gives Sanofi Group in Poland all the functionality and flexibility it needs to create and adapt workflow business applications, as necessary. The company has, to date, implemented more than 100 K2 workflow applications, across all areas of the business. The adoption of K2 has led to significant improvements in efficiency across the business. For example, the new workflow for approving company credit card expenditures imports statement data directly from the bank and exchanges it with the company’s enterprise SAP systems. Users only have to fill in a little additional information, which saves them a lot of time. 

The accounting department can meet strict accounting deadlines because expense forms are more complete and easier to process. All the new workflows are highly secure and enable Sanofi Group in Poland to demonstrate stricter corporate governance in compliance with Sarbanes-Oxley. For instance, the new contracts workflow enables Sanofi Group in Poland to manage approximately 50 new contracts at a time, each of which may have many different approval stages. A related workflow provides a stringent and auditable authorisation framework for the creation of non-standard contracts. 

“In our two recent Sarbanes-Oxley audits, there were no negative comments about workflow — at all,” Wykręt said. 

Around 60 percent of employees are mobile medical reps who access the K2 applications via a virtual private network tunnel and the company’s intranet, so the K2 applications were built with tight security and they are easy to use remotely. The workflows are highly secure and very intuitive to use. Sanofi Group’s annual employee satisfaction survey has shown, year after year, that the K2 applications are easy to learn for new employees, intuitive and highly reliable. The travel expenses application is particularly popular with employees because it allows data to be exchanged with an external partner — the appointed travel agency — and saves a great deal of time for employees. “I don’t worry too much about the future,” Wykręt said. “Whatever the business needs and whatever new acquisitions we make, I know that we can create the workflows required using K2.”